Categorizing & Organizing Collectibles: The Quandry Of Ephemera

Photographer Alex Waterhouse-Hayward’s post has me thinking… He writes:

The biggest worry in my mind these days as I toss and turn in bed the waning days of the year has been what to do with 13, four-drawer metal filing cabinets full of my life’s work in the form of negatives, slides, transparencies and prints. I can be objective enough about my own output to know that they are worth money. But to whom and when? Probably when I am dead someone will have a peak and realize what I know now, and that is that I have a diverse treasure of Vancouver’s everyday life since I arrived in 1975.

After some discussion of books on categorization, he gets to the crux of the problem:

This all made me think of my own personal classification which is not really cross-referenced and installed into some sort of computer program. My filing system is alphabetical and depends on my memory alone. If I forget a person’s name I cannot find the file.

This is my problem. Organizing collections can be challenging, but it seems worst with ephemera. At least for me it is. Unlike pottery or glassware, figurines or even books, ephemera is not so readily displayable. At least not in the quantities I have it in.

I don’t even have an alphabetical system; all my vintage magazines, antique photographs, old postcards, etc., are lucky if they are lumped together by those simple categories.

I’m not a bad collector or a lazy collector; I’m an overwhelmed and confused collector.

I’ve pondered, many times, about organizing my ephemera. You’d think vintage magazines at least would be easy: sort and store them by publication title, placed in chronological order. But you see, I don’t look for articles, images, or whatnot by “May, 1958, Cosmopolitan Magazine.” My continuing fascination, inspiration and delight in collecting vintage magazines due to the serendipity of going through each issue, page by page, and making discoveries. It would be nice to be able to, after making such discoveries, organize each issue by some sort of theme… “Advertisements,” “women’s history,” “humor,” etc., so that I could find them again. But any magazine, then as now, has so many themes. How would I know that the magazine I filed under “humorous ads from the 1950s,” would also contain a great feature on “women’s sexuality in the 1950s,” and a dozen other categories?

And this doesn’t even cover such things as antique postcards, vintage photographs, old booklets & receipts… *sigh*

While Alex’s post provides more food for thought, I don’t have any real answers yet. I won’t stop tossing and turning at night — or collecting by day — until I do. So I’d love to hear from other collectors about how you’ve organized and/or categorized your ephemera.

Photo credits: Photo of a young Alex reading from Alexwaterhousehayward.com.